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Job Description

  • Full diary management for the executive team to include: keeping track of all appointments and providing relevant information for meetings; taking the initiative to arrange and remove meetings based on the understanding of the executive’s needs; liaising with staff and stakeholders to make appointments and meetings.
  • Co-ordination and booking of all travel for the executives, taking into account company policies and budgets
  • Working with the travel team to ensure that travel is booked in a timely and cost effective way.
  • Creating and filing expense reports for all executives.
  • Help with the preparation of documents for board meetings as needed.
  • Providing general administrate support as and when needed.

The Successful Applicant

Required Skills:

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth knowledge of MS Office.
  • Excellent verbal and written communication skills.

Person specification:

  • To be extremely organised and manage time effectively.
  • The ability to organise workload by priorities.
  • To have a proactive approach to problem solving with strong decision making skills.
  • To be a self-starter with the ability to work in a fast paced environment.
  • To possess the ability to work under pressure and meet deadlines with an enthusiastic approach.
  • To be well presented, confident and cheerful.
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