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This standalone role will be responsible for managing the global database of licenses, leases and permits - communicating renewal timeframes/dates to the responsible personnel throughout this global Fortune 500 Company.

This organisation is a global leader in the marketing and financing of aviation, marine and land fuel products and related services. It would suit someone looking to advance a career in the Oil and Gas industry - someone with impeccable organisation and communication skills, who is confident managing databases and wants to get their foot in the door at a truly global organisation.

Key responsibilities:

  • Hold and control the global database for all licenses, leases, permits. To include copies of the relevant documentation and ensure that original copies are kept in a location agreed by Legal.
  • Maintain a master list of when all these documents are due for renewal.
  • Record and maintain a list of personnel responsible for renewal of these documents.
  • Producing notification dates for all documents based on the length of time it procedurally takes to renew.
  • Produce and keep up to date the regulatory requirements and procedure for renewal.
  • Agree with sites locally how original copies are to be stored and archived.
  • Ensure all original documentation is audited.
  • Produce and own the procedure for renewal within the company. Whilst not conducting the renewal will ensure it moves in a timely and accurate manner.
  • Liaise with the London Office Landlord to ensure that Facilities Management is carried out in a timely manner in accordance with the lease.
  • Communicate and implement policy as directed within the London and UK Offices.


  • University degree. The successful candidate is likely to be a Graduate in Engineering / Construction and looking for a career in physical operations and project management in an Oil Company.
  • Strong organizational skills and attention to detail.
  • Analytical skills.
  • The ability to process data quickly and accurately.
  • Strong written and oral communication skills.
  • Strong IT skills (Microsoft Office suite).


  • Knowledge of Industry regulatory bodies including HSE.
  • Experience gained in a contracts management or facilities management.

If this sounds of interest to you, then please apply below with an up-to-date CV. We are looking to get someone into the position ASAP, so don't hesitate!

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