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The Office Group

Company Profile

TOG is home to one of the most creative, exciting and forward-thinking working communities in the UK and pioneered the concept of the shared workspace in Britain. Launched in 2003, when the global economy was beginning to be radically reshaped by new technology and new ideas. Our aim was to reconfigure the modern British workplace to bring it into line with a fast-changing world. Today, TOG has 15,000 members working across 33 buildings, 31 of which are in London, and another 7 in development, with more on the way. We house one of the fastest growing and most diverse workforces in Britain: app creators and advertising agencies; makers and media companies, financiers and foodies; artists and architects.

The Role

The Project Manager (PM) / Senior Project Manager (SPM) will oversee construction projects from start to finish, acting as the client-side owner of the project, working alongside one or more Project Directors. The PM / SPM will work closely with internal teams including the following; Interior Design, Procurement, Operations, Marketing, Communications, and Finance.

The PM / SPM will be responsible for managing the external consultant team, the contractor and the TOG direct suppliers and contractors that we work with, including IT / data cabling, flooring, joinery and FF&E.

The PM / SPM will manage 4+ building projects at any one time, and shares responsibility with the Project Director for the programme and budget performance of their projects.

Towards the end of the project, the PM / SPM will work with the Operations team to ensure the project is completed and handed over successfully in time for opening day.

The role is challenging but rewarding, and candidates must have previous project management experience within the construction sector.

Key Responsibilities

General

  • Work with the Project Director (PD) to select and appoint external consultants.
  • Manage both internal and external project teams ensuring teams work together collaboratively to deliver a successful project.
  • Prepare and manage a risk register, with the input from the external consultant team.

Inception, project brief and consultant appointment

  • Attend project brief meetings.
  • Review and agree procurement strategy and programme milestones with the PD.
  • Work with internal teams and external consultant teams to develop the initial scheme.
  • Using the standard project report, create the initial project budget breakdown based on the Appraisal budget at the outset of the project for agreement with the PD.
  • Review area assumptions within the Appraisal budget against the GAs, to ensure a viable project.
  • Work with the PD to flag key commercial, planning, legal activities to the Development Director, where necessary.

Design development and procurement

  • Support the PD in liaising with the internal teams and the Architect to decide upon the look and feel and general arrangement details, ensuring any variations throughout the project are approved by the same internal stakeholders.
  • Ensure any changes to the design, layouts or budget are communicated with the procurement and furniture teams, reporting progress to PD.
  • Establish a project team culture based on a design / costing / value engineering process (liaising closely with the internal teams and the PD), to assist in achieving budget targets, without losing focus on design and programme.

Construction and handover

  • Attend meetings with main contractor and design team, as needed, and report back to the PD to discuss any key issues or variations.
  • Attend site and monitor main contactor programme and costs. Problem solve along the way in the light of base build issues, changes and any unforeseen items.
  • Take minutes of any meetings being chaired by the PM / SPM or PD.
  • Liaise with the QS on any variations (either project team or construction team initiated) and monitor project costs constantly.
  • Produce a month project report. Approved by the PD and submitted to the Development Director and Finance.
  • Monitor all consultant and main contractor invoices on a monthly basis.
  • Proactively manage construction drawings and communication between the teams and the TOG direct contractors and suppliers and ensure fast turnaround on comments.
  • Review and mark-up Architectural and M&E drawings, identifying any areas lacking, or that require a design review with the internal teams.
  • Review the contractor and sub-contractor's drawings and cost, identifying any possible cost, design or programme issues, in order for these to be captured early on and addressed.
  • Coordinate the activities of TOG direct sub-contractors and suppliers, and agree scope and costs.
  • Liaise with the Interior Design team, where necessary, for approval on all finishes.
  • Ensure all TOG FF&E items are on track to be procured by the Procurement team in accordance with programme timescales.
  • Communicate decisions on FF&E to the Architect, quantity surveyor and main contractor for inclusion in the project.
  • Working with Operations and Sales teams to communicate the opening date.
  • Work with the PD, the Operations team, Sales team and other internal teams to ensure all elements of the project are completed and fully ready in time for opening day of trading.
  • Arrange handover and training with the Operations team. • Coordinated in advance with FMs / Head of Portfolio Management to enable maintenance contracts to be placed in advance of opening.
  • Assist the PD in agreeing the Final Account.

Personal Profile

Qualifications

Essential

  • Qualified to Degree level

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